Constitution

The Constitution of the European Interdisciplinary Association for Therapy with Children & Young People.

1. Title

The European Interdisciplinary Association for Therapeutic Services for Children & Young People (herein after referred to as the “EIATSCYP”).

2. Aims and Objectives

The EIATSCYP  was founded in February 2010 and has the following aims:
(I) To promote and extend the practice and development of therapy with Children and Young People across a range of disciplines in Europe and to support ‘best practice’.
(II) Specifically to promote and assist in the promotion of post qualification training in Psychotherapy with Children and Young People at Masters level, equivalent for example, to National Vocational Qualification Level 7 in the UK. To also promote and assist in the promotion of post qualification training in Psychotherapeutic Counselling with Children and Young People at equivalent National Vocational Qualification Level 6.
(lll) To provide European wide accreditation of training courses/programme in Psychotherapy with Children and Young people and also Psychotherapeutic Counselling with Children and Young People for relevant Member Organizations of EIATSCYP.
(lV) To encourage and support the highest standards of clinical and ethical practice across the range of disciplines engaged in therapeutic practice with Children and Young People.
(V) To encourage and support research and education across the range of disciplines engaged in therapeutic practice with Children and Young People.
(Vl) To promote the training of Supervisors and Trainers.
(VII)  To encourage and support work based cooperation and collaborative projects across a range of professions working therapeutically with children and young people and to promote research into inter-disciplinary/multi-agency collaboration.
In furtherance of the above objectives but not further or otherwise, the EIATSCYP shall have the following powers:
(a) To represent member organizations to National, European and International Associations for psychotherapy and psychotherapeutic counselling and to other professions, institutions and governments.
(b) To encourage the exchange and understanding of different theoretical and practical approaches across the range of disciplines engaged in therapeutic practice with Children and Young People.
(c) To do all such things as shall further the above objectives.

3. Membership

Membership is open to organizations which support the aims and objectives of the EIATSCYP. There are three categories of membership: Full membership, Provisional Membership and Associate membership.
Full membership:
Full membership shall be for organizations having a significant commitment to therapy with Children and Young People (and who comply with conditions for membership located under clause 4 below).
Provisional membership:
Provisional membership shall be for organizations which do not yet fulfil all the conditions for full membership but should be able to do so within three years of the commencement of provisional membership
Institutional membership:
Institutional membership is subject to the discretion of the Board and is for  established organisations from the range of disciplines providing therapeutic services for children and young people
Associate membership:
Associate membership is for organizations with an interest in supporting and  promoting therapeutic activity with Children and Young people.

4. Application for membership of the EIATCYP

(I) All applications for Full, Provisional or Associate membership shall be submitted to the Secretary of EIATSCYP. If the organization fulfils the conditions under the application below then they will be considered at the next available meeting of the Board of Directors.
(II) An organization applying for Full membership of the EIATSCYP shall fulfil the following conditions:
(a) It shall support the aims and objectives of the EIATSCYP.
(b) It shall possess an accountable administrative structure, such as a constitution or the equivalent, which is comparable with the constitution of the EIATSCYP.
(c) It shall normally possess a membership, of any standing, of no fewer than 25 persons.
(d) It shall have been in existence as a Psychotherapy or Psychotherapeutic Counselling entity or other widely recognised entity within an allied discipline working with Children and Young People, for a minimum of three years.
(e) It shall have a code of ethics that is comparable with the Ethical Guidelines of the EIATSCYP.

5. Selection to Full Membership

(I) All applications once considered by the Secretary as to their general suitability will thereafter be passed to the Board of Directors (or a body authorized by the Board of Directors to consider the application and make recommendations to the Board, e.g. a membership sub-committee).
(II) Full membership will be granted only if agreed by a two-thirds majority of the Board.
(III) The decision of the Board of Directors will be final. Organizations not admitted to full membership may re-apply the following year, but not more than twice consecutively.
(IV)
(a) Organizations making application for full membership will describe, in writing, their practice and their selection and training procedures including length and frequency of training, requirements for personal therapy, and methods and standards used to evaluate trainees.
(b) EIATSCYP requires that trainees of member organizations that certify psychotherapists or psychotherapeutic counsellors must have personal therapy congruent with their training with an experienced therapist, for the duration of their training and normally on a weekly basis.
(c) The EIATSCYP requires that in the final assessment of the trainees in above (b) there is a system for external verification of internal evaluation.
(V)
(a) The Board of Directors (or such body as authorized by the Board of Directors to consider an application for membership) may, at their discretion, appoint or invite a senior member of a member organization which fulfils the criteria for full membership to make a written assessment report to the Board of Directors (or such a body authorized by the Board of Directors to consider an application for membership).
(b) The applicant organization is expected to pay for the travel costs of the appointed assessor, at the discretion of the appointed assessor.
(c) The applicant organization is required to supply the assessor with copies of all its literature, training brochures, details of the extent and breadth of the training modules, recommended reading lists, details of who is teaching what, samples of its written training material, requirements for completion of training, and details of its accreditation requirements and procedures.
(VII) Election to Provisional Membership:
The Board of Directors will grant Provisional membership agreed by a two-thirds majority of the Board. Normally provisional membership will be for new organisations or organisations upgrading their standards in line with the EIATSCYP, but have not yet completed this process.

6. The Board of Directors

(I) The composition of the Board of Directors:
No person shall be a voting member of the Board of Directors unless he or she is a representative of an organization that is itself a full member.
(II) The Board of Directors will consist of the following categories:
(a) Officers: The President, Vice-President(s), Secretary, Training Standards & Research officer and Finance Office and any other officers of the Board are elected by the representatives of organizations in Full membership normally at its Annual General Meeting and on the basis of one vote for each representative and by a simple majority of the votes cast. Board members will include representatives of psychotherapy and psychotherapeutic counselling organisations which disciplines shall have equal standing.

(II) Organizational members:
Each organization that is a Full member shall have two representatives on the Board of Directors either elected or nominated by the organization concerned. They will be entitled to speak and be eligible to vote.
Organizations that are in Provisional membership or Associate membership may have one representative on the Board of Directors. They will be entitled to speak but will not be eligible to vote.
To promote interdisciplinary/multi-agency cooperation and collaboration the  Board of Directors will include representatives from a range of professions that engage in therapeutic work with children and young people, e.g. psychology, psychiatry, medicine, occupational therapy, education, social work.

7. Duties of the Board of Directors

The Board of Directors shall carry out the decisions and policies of the EIATSCYP agreed at the Annual General meeting.
(I) A quorum of the Board of Directors shall be one quarter of the membership of the Board plus one.
(II) The Board of Directors may co-opt up to three persons from among Full member organizations, either for a specific task or to fill a casual vacancy until the next Annual General Meeting.
(III) The Board of Directors shall meet at least once a year. It shall liaise by teleconference, e-mail or other appropriate means at other times during the year. The Board shall convene the Annual General Meeting and such other meetings as are required.
(IV) The Board may appoint from among its members such other Officers as it deems appropriate such as Minutes Secretary, Public Relations Officer, etc, in order to carry out its business. The elected and appointed officers of the Board shall be responsible for the executive processes of the EIATSCYP.
(V) The Board of Directors may appoint such sub-committees, working parties or other groups as are needed to further the aims and objectives of the EIATSCYP, provided always that such bodies report back their actions and proceedings to the Board of Directors promptly. At each meeting of the Board of Directors it shall review the proceedings of any working parties so appointed.
(VI) The Board of Directors shall have the power to adopt and issues standing orders and/or rules of procedure which shall be subject to review by the Annual General Meeting and which shall not be inconsistent with the provisions of the constitution.
(VII) Tenure of office of the Executive officers of the Board of Directors:
Elected officers shall resign every two years and may offer themselves for re-election except that no person may serve on the Executive for more than six years consecutively. Where relevant, shadow Executive Officers’ posts may be designated and filled by election.

8. General Meetings

(I) General meetings shall be called by giving at least twenty one days’ notice in writing to all member organizations. The notice shall include the date, time and place of the meeting and the agenda, and may include such other information as necessary. Items, other than items on the agenda can only be raised for discussion at the discretion of the Chairperson.
(II) No decision shall be taken at any general meeting unless there is a quorum, of a quarter of the member organizations plus one.
(III) Member organizations may submit items for the agenda by notifying the general Secretary in writing at least 6  weeks before the date of the meeting, and such properly notified items must appear on the agenda. A general meeting shall be called within 20 weeks if six member organizations notify the President in writing of their wish for such a meeting. A General Meeting may also be called by the Executive of the Board of Directors.
(IV) All organizations, whether Full, Provisional or Associate members shall be entitled to send two representatives to General Meetings of the EIATSCYP. Any such organization unable to be present at a meeting may arrange with another organization, or representative of another organization to represent it.

9. Annual General Meeting

(I) One general meeting each year shall be the Annual General Meeting and this shall normally take place within I5 months of the previous Annual General Meeting.
(II) The meeting will consider reports from the President and the Finance Officer, adopt accounts and elect auditors.
(III) The Annual General Meeting shall set the level of subscriptions to the EIATSCYP, and other changes where necessary.

10. Voting rights and procedures

(I) Voting rights will be reserved for organizations in Full membership on the basis of one vote for each organization.
(II) Provisional and Associate members will have participant non-voting rights but cannot stand, nominate, second the nominations of others or be elected as an officer of EIATSCYP.
(III) A Full member organization unable to be present at a meeting may arrange with another organization to vote on its behalf whether at its discretion or as specifically directed, but this vote shall only be valid if the organization that is unable to be present notifies the Secretary in writing 7 days before the meeting of its intention to be absent and specifies the organization or representative of the organization authorized to vote and if this organization notifies the President of its agreement to act at the beginning of the meeting.

11. Withdrawal of Membership of an Organization

(I) Any complaint about a member organization made in writing to the President shall be notified to the next Board of Directors.
(II) If the Board of Directors has reasonable cause to believe that an organization has ceased to meet the criteria of membership of the EIATSCYP, it shall require the representatives of that organization to discuss the matter with the Board of Directors or one or more members of the Board of Directors appointed for that purpose.
(III) If the Board of Directors come to the opinion that the criteria for the relevant category of membership are no longer met, it shall draw this to the attention of the representatives and require the organization either to take action to meet the criteria or to withdraw from the EIATSCYP.
(IV) If the organization shall not satisfy the Board of Directors and shall not resign, the Board of Directors will propose a motion at the next General Meeting (which may be called for the purpose) that the membership of the organization be withdrawn. The motion shall be carried if it receives a majority of two-thirds of the votes cast.
(V) No organization may be deemed to be a member organization of the EIATSCYP unless it has been granted membership at a General Meeting ( except in the initial creation of EIATSCYP where Board members and officers are elected to membership on a temporary basis pending confirmation by  the first annual general meeting).
(VI) Organizations whose membership has been terminated by a vote at a General meeting shall not continue to claim membership of the EIATSCYP.
(VII) If a member organization fails to pay its annual membership fee by the decreed time and is thus not a fully paid up member, then the Board of Directors may declare that the member organization has forfeited its right to vote at the next Annual General Meeting. If it continues to be in arrears of its membership fees after such an Annual General Meeting, then the Board of Directors will propose at the next Annual General Meeting that the membership of the organization be withdrawn.

12. Review of Membership

The Board of Directors shall review the grounds for membership of the EIATSCYP as defined by the constitution of each member organization not less than once every five years, and report the outcome of such reviews to the Annual General meeting within the five year period.

13. Amendment to the Constitution

All changes to the constitution shall be notified to, and approved by a General Meeting. Amendment to the constitution can be made only if the motion proposing it shall receive a two-thirds majority of the votes cast at a General Meeting.

14. Termination

The EIATSCYP may be terminated at a General Meeting only if the motion proposing it shall receive a two-thirds majority of the votes cast. Following such a decision any money, goods or property owned by the EIATSCYP shall, after the satisfaction of all proper debts and liabilities, be transferred to an organization with similar aims, then to UNESCO.